Duplicate ficha técnica: EXCEPTIONAL CASES

The Dirección General de Tráfico (DGT, Spain's traffic authority) sets different routes to apply for a duplicate ficha técnica (vehicle registration document) depending on the type of document (paper or electronic). In some less common situations, however, the requirements change or you even have to complete the process in person. These are the main exceptional cases:

These exceptional cases when applying for a duplicate ficha técnica need special attention and extra paperwork, and they often confuse both professionals and vehicle keepers. In this article we explain what those cases are and what steps to follow in each one.

What counts as an exceptional case?

Vehicle with several keepers (joint ownership)

When the vehicle is registered to more than one keeper, all of them must authorise the application. That means:

• Providing the express consent of every keeper.
• Submitting a copy of each person's DNI (Spanish ID).
• In some cases, a notarial authorisation may be required.

De-registered vehicle (temporary or permanent baja)

Vehicles in a baja (de-registered) status need a different process:

• If the vehicle is in temporary baja, you must reactivate it first and only then apply for the duplicate.
• In the case of permanent baja, the duplicate cannot be processed unless there is an administrative error or a solid documentary justification (for example, for collection vehicles).

DON'T KNOW VEIKO AUCTIONS YET?

Auctions with no added fees, full paperwork included, and a FREE Return Guarantee on your first purchase. If you pay more, you're not on Veiko!

Register now!

Vehicle with a historic plate

For vehicles with a historic or classic plate, you must:

• Apply for the duplicate at an ITV station (Inspección Técnica de Vehículos, Spain's MOT-style inspection) specifically authorised for this type of vehicle.
• Submit extra technical paperwork that supports its historic classification.

Illegible, tampered-with or incorrect ficha técnica

Where the ficha técnica is damaged, illegible, crossed out or contains errors:

• The ITV must carry out an extraordinary technical inspection.
• A new ficha técnica is issued after checking that the paperwork matches the vehicle's characteristics.

What paperwork do you need in these cases?

On top of the DNI and the vehicle documents, you may be asked for:

• Proof of representation (if you are not the keeper).
• Certificate of baja or reactivation.
• Vehicle characteristics report.
• Authorisations from co-owners, if applicable.

Not sure whether your situation is an exceptional case? In this article on how to apply for a duplicate ficha técnica we explain the general procedure.

Conclusion: pay extra attention to out-of-the-ordinary procedures

Although a duplicate ficha técnica is a routine process, these exceptional cases need extra steps that are worth knowing in advance. The key is to identify your particular situation and prepare the paperwork ahead of time to avoid delays or refusals.